Fleet Compliance Specialist
Job Description
DairyFarmers of America (DFA), Dairy Brandsa dairy marketing cooperative owned by more than 12,500 family farmers. Our mark matters and it represents the wholesomeness of dairy that we share with our communities and loved ones. DFA manufactures a variety of dairy products, including cheese, butter, fluid milk, ice cream, dairy ingredients and more, under well-known and established regional brands. Our fingerprints touch thousands of brands across the marketplace, and we’re passionate about delivering the simple pleasures of dairy to people everywhere, straight from our family farm-owners. We are proud to provide families with fresh delicious dairy products.
By joining DFA, Dairy Brands you can help us continue to make a difference that matters. We care deeply about the well-being of our neighbors and friends, and we celebrate the diversity of our company and our world. It takes an incredible team to deliver the goodness of dairy and enrich our communities – come join us!
Dairy Farmers of America (DFA), Dairy Brandshas an opening for aFleet Compliance Specialist position. The role can sit anywhere in the Central Region: Dallas, TX Indianapolis, Indiana, Kansas City, KS.
The Fleet Compliance Specialist will manage the registration and compliance process for new equipment and acquisitions, including IRP registration and lease buyouts, as well as annual IRP renewals. They will coordinate filings to ensure all registrations remain current and compliant.
This role includes responsibility for IFTA account maintenance, such as annual renewals, decal ordering, and quarterly filings. The specialist will ensure proper record keeping for all IFTA activity for a minimum of seven years. They will also manage intrastate fuel tax accounts, including renewals, additions/removals, decal updates, and long-term documentation retention.
Oversight of mileage tax accounts is also required, including monthly and quarterly filings, annual renewals, account updates, and maintaining accurate records for audit purposes. Monthly fuel file tracking will support tax filing accuracy, and the specialist will ensure annual completion of Unified Carrier Registration (UCR) filings.
While the core responsibilities are outlined above, the Fleet Compliance Specialist may also be assigned additional duties as needed to support evolving compliance requirements and fleet operations.
Benefits:
- Health and Welfare benefits begin 1stof the month after start date
- 401(k) with company contribution – 100% vested at day one of eligibility
- Competitive pay ($65,000 - $80,000) annually
- Paid vacation and holidays
- Career growth opportunities – we promote from within!
- Comprehensive healthcare benefits
- Service recognition and employee rewards
- Employee referral program
- Tuition reimbursement
- Work for dairy farm families
2–3 years of experience in fleet compliance, transportation administration, or a similar role
High school diploma or equivalent (Associate or Bachelor’s degree in business, logistics, or a related field preferred)
Familiarity with IRP, IFTA, mileage tax, and UCR regulations.
Proven ability to manage regulatory deadlines and maintain accurate records
Excellent organizational and time management skills
High attention to detail and accuracy in documentation
Ability to work independently and as part of a team
Strong communication skills (written and verbal)
Additional Skills:
• Proficiency in Microsoft Excel
• Experience with fleet management and compliance tracking systems
• Ability to analyze and reconcile fuel usage and mileage reports
• Comfortable working in a fast-paced, deadline-driven environment
• Commitment to confidentiality and integrity in handling sensitive information
Travel
0-10%
An Equal Opportunity Employer including Disabled/Veterans
Salary:
$60,000 - $80,000